We will locate the perfect hotel to host your meeting, conference, tour group, sports team, and any other event that requires hotel rooms anywhere in the world. We negotiate the lowest room rates, meeting room rental, and any food & beverage requirements. Our hotel finding service costs you nothing - you pay no booking fees. This frees up your time and saves you money. We leverage our large hotel room buying power to deliver the best hotel options for your budget usually within 24 hours of your request. We offer the most flexible contract policies to make your event a success (usually 30 days to cancel and no attrition).
We Specialize In:
Tour & Travel Groups
Our team has been helping tour operators with hotels since 1999. Whether you have a pre-formed group or a retail series of dates, we know you need the lowest rate possible to sell every last seat on the bus. When booking with us, you can expect extra comp rooms, breakfast included, and the most flexible contract policies (typically 30 days to cancel with no attrition). We help over 100 tour operators and DMCs all over the world with hotels.
We are an active member of SYTA so we know that student groups need as many doubles on as few floors as possible, no exterior corridors, no connecting rooms, no balconies, with free breakfast and bus parking. Our team books hotels all across the US & Canada for hundreds of student groups each year.
Regardless of where your next conference is, we have the connections to make it happen. We pride ourselves on hand-holding our meeting planner customers so every detail of your event runs smoothly.
From site selection, contract negotiations, A/V, and F&B, our years of experience executing large and small events will make your job a lot easier - at no cost to you.
We assist with meetings of all sizes - whether you need a small board room or the entire hotel, our dedicated team works around the clock to ensure your event is a success.
As a coach, you have other important things to worry about besides finding a good hotel for your team. Let us handle the hotel search for you, at no cost to you, so you can worry about winning the game!
Whether you have just one away game or an entire season of away games, we will get you the lowest rates with breakfast included and comps for the coach. We can also coordinate meeting rooms and catering for your pre-game events. You still collect the hotel rewards points when you book with us.
We help hundreds of sports teams across the country find hotels close to the competition.
Pilots and flight crews call on us to negotiate the best room rates for their layovers. Regardless of where you fly, we have the hotel connections to make it happen.
We also work with hotels focused on your extended stay needs. Kitchens and laundry facilities are important since you will be spending a lot of time away from home.
We can help individuals traveling for a long-term sales assignment, educational training, store opening, corporate relocation, film production, utility crew work, emergency and disaster relief.
HOW IT WORKS
Before contacting any hotels, email us your dates, room count, and other details. We will email you the best hotel options within 24 hours of your request. Choose a hotel from that list, and we will send you the contract.
We promise the lowest room rates and most flexible contract policies - at no cost to you.
We are customer obsessed! You will benefit from our superior customer service, legal expertise, and exceptional room rates. There is no booking fee or obligation.
WHY USE US?
Booking hotels with TravelAdvocates means you will never have to sign a long contract or be asked to hand over your credit card.
Sign a simple standardized contract with us and get the most flexible contract clauses where the policies are typically always the same regardless of what hotel or city we are booking for you.
Qualify for direct bill and never complete a credit card authorization form again.
Send us your rooming list. We will send you a simple 1-page invoice at group check-out, and you pay us instead of the hotel. Quick and simple!