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SERVICES

We will locate the perfect hotel to host your meeting, conference, tour group, sports team, and any other event that requires hotel rooms anywhere in the world. We negotiate the lowest room rates, meeting room rental, and any food & beverage requirements. Our hotel finding service costs you nothing - you pay no booking fees. This frees up your time and saves you money. We leverage our large hotel room buying power to deliver the best hotel options for your budget usually within 24 hours of your request. We offer the most flexible contract policies to make your event a success (usually 30 days to cancel and no attrition).

We Specialize In:

Tour & Travel Groups

Our team has been helping tour operators with hotels since 1999. Whether you have a pre-formed group or a retail series of dates, we know you need the lowest rate possible to sell every last seat on the bus. When booking with us, you can expect extra comp rooms, breakfast included, and the most flexible contract policies (typically 30 days to cancel with no attrition). We help over 100 tour operators and DMCs all over the world with hotels.

We are a strategic partner of SYTA so we know that student groups need as many doubles on as few floors as possible, no exterior corridors, no connecting rooms, no balconies, with free breakfast and bus parking.

Corporate Meetings

Regardless of where your next conference is, we have the connections to make it happen. We pride ourselves on hand-holding our meeting planner customers so every detail of your event runs smoothly.

From site selection, contract negotiations, A/V, and F&B, our years of experience executing large and small events will make your job a lot easier - at no cost to you.

We assist with meetings of all sizes - whether you need a small board room or the entire hotel, our dedicated team works around the clock to ensure your event is a success.

Sports

Teams

As a coach, you have other important things to worry about besides finding a good hotel for your team. Let us handle the hotel search for you, at no cost to you, so you can worry about winning the game!

Whether you have just one away game or an entire season of away games, we will get you the lowest rates with breakfast included and comps for the coach. We can also coordinate meeting rooms and catering for your pre-game events. You still collect the hotel rewards points when you book with us.

We help hundreds of sports teams across the country find hotels close to the competition.

Extended

Stay

We work with hotels focused on your extended stay needs. Kitchens and laundry facilities are important since you will be spending a lot of time away from home.

We can help your group traveling for a long-term sales assignment, educational training, store opening, corporate relocation, or film production.

Whether you need 1 room for a week or 100 rooms for several months, TravelAdvocates will find you the best rates to keep your overhead low and your work output high.

HOW IT WORKS

Before contacting any hotels, email us your dates, room count, and other details. We will email you the best hotel options within 24 hours of your request. Choose a hotel from that list, and we will send you the contract.

There are two different ways to contract. Whichever option you choose, we will get you the lowest room rates and most flexible contract policies - at no cost to you.

We are customer obsessed! You will benefit from our superior customer service, legal expertise, and exceptional room rates. There is no booking fee or obligation.

2 WAYS TO CONTRACT

Option 1 (old school): Sign the hotel's contract and send your rooming list and payment directly to the hotel. We will review your hotel contracts before you sign them to help you avoid liability.

Option 2 (new school): Forget reviewing long hotel contracts and incorrect 40-page hotel folios. Sign a simple standardized contract with us where the policies are typically always the same, and you can qualify for direct bill. Never complete a credit card authorization form again. Send us your rooming list. We will send you a simple 1-page invoice at group check-out, and you pay us instead of the hotel. Quick and simple! Over 80% of our groups contract this way.

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