Best Practices and War Stories
Five of the best TravelAdvocates and a video crew got together to talk about their best practices and war stories over the years. Speakers on! We’d love to hear from you: email us or (better yet) send us a video with your tips, best practices and best & worst group travel moments in your career! We may spotlight them on our website.How to Save on Hotel Guest Rooms
Using a hotel site selection company like TravelAdvocates can save you time and money because hotels compete for your business.
Streamlining Your F&B Budget
Take advantage of the many ways to save on your Food and Beverage costs. Hotels will work with your budget and get creative with menus to save you money and ensure a successful event.
Location Location Location
Location can make a big difference in the cost of operating your meeting or tour group. Weigh the benefits of location, ease of travel to and within the destination, options for group dining and entertainment against the costs to determine the best location for your event.
Deals for the Budget-Minded Meeting Planner
Negotiating multi-year contracts, meeting room rental costs, food and beverage minimums, attrition, storage, wi-fi, parking, and off-peak versus peak dates can save you thousands of dollars when negotiated in advance.
Strategies for Negotiating a Favorable Hotel Contract
Negotiating meeting room rentals, food and beverage minimums, attrition clauses, cancellation clauses and added values such as free wi-fi and parking can help you save money and minimize your liability if done in advance of signing the contract.
Attrition
How can you ensure that attendees stay at the official hotel where you have negotiated the room block and how to minimize or eliminate the penalties associated with attrition clauses.
Collegiate Booking
Whether you have just one away game or an entire season of away games, we can get you the best rates with breakfast included and comps for the coach. We coordinate meeting rooms and catering for pre-game events and motorcoach transportation to your next big game.
Booking Strategy
Hotel room rates plummeted in 2009 and 2010, but are now slowly creeping upwards. Negotiate hotel room rates and added-values such as breakfast, complimentary rooms, wi-fi, parking and cancelation policies well in avance in order to ensure the best value for future events.
Tour Groups
The TravelAdvocates’ team has been helping adult and student tour operators with their groups for over a decade. Whether you have a pre-formed group or an entire retail series of dates, we know you need the lowest rate possible to sell every last seat on your bus. You can expect extra comp rooms, breakfast included and flexible contract policies when booking with TravelAdvocates.
